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Maternity Leave Application – Format, Tips, Sample

By:Vaishnavi Tyagi

How to write a Maternity Leave Application?

maternity leave application


Maternity Leave Application is a form of formal letter that is written by an employee asking for leave. Leave application can be written for many reasons out of which, one is Maternity leave. A maternity leave application may be written to send to the boss in your office or school principal in case you are a teacher. This means that the woman wants to take a break from work to take care of the newborn baby and herself properly.

In India, Maternity leave is granted for the period varying from 12 weeks to 26 weeks. In case of an extension of the joining date or changes in the plan, the employee must inform the office.  

This Leave application for maternity is written in a formal format and with utmost care. The employee must include all the possible details in the letter giving clarification about the starting date and joining date (tentative).

Through this article, samples for Maternity Leave in Office, Maternity Leave by a teacher in school will be covered. The sample can be edited as per personal requirements.


Format of Maternity Leave Application

Sender’s name and address



Receiver’s name and address

Subject: Request for Maternity Leave Application for ____ days/ weeks from ___ (starting date)

Sir/Ma’am (or Respected Principal),

Body of the Letter

Thanking you

Your’s Sincerely

Sender’s signature and name


Image of Format of Maternity leave application


format of maternity leave application


Maternity Leave Application samples

Here we have given different samples of Leave application for maternity reasons. The different examples of Maternity leave application covered are maternity leave application in office, leave application for maternity in school.


Maternity Leave application in Office

Mrs. Samita Sharma

123, Parkin Vihar,

New Delhi – 110056

12th April, 2019


Mr. Ramesh Nayyar,

Manager, QR Corporations,

Sector 1, Rohini,

Delhi - 110085

Subject: Request for Maternity Leave Application for 16 weeks from 22nd April, 2019


I am writing this letter to inform you about my pregnancy and my intention to take the allotted 16 weeks of maternity leave which is available to me. My expected due date is 15th June, 2019. I am planning to start my leave from 22nd April, 2019 and return to the office by 12th August, 2019. I will let you know in case of any unforeseen issues with delivery and pregnancy that can cause a delay in the joining date. I am attaching a letter from my doctor confirming all the details.

Please contact me in case of any information required.

Thanking you

Your’s Sincerely

Samita Sharma


2. Maternity Leave by the teacher in School

Mrs. Anita Mishra,

23-A, Street 45,

Kalkaji, Delhi – 110019

9th October, 2019


The Principal,

ABC World School,

Kalkaji, Delhi – 110019

Subject: Request for Maternity Leave Application for 11 weeks from 20th October, 2019

Respected Principal Ma’am,

I, Anita Mishra, TGT Teacher, have been teaching English subject from classes 5 to 9 for the last 3 years. As per the discussion held with you regarding Maternity Leave for 11 weeks, I would like to request you to grant me leave from 20th October, 2019. My due date is near and the expected date is 15th November, 2019. My doctor has recommended bed rest. I will join school on 5th January, 2020 (tentative).

Please assign a temporary teacher to my classes during my absence. I have already completed 80% of the syllabus for all the classes and I will hand over the list of remaining topics to Head Mistress Ma’am before going on leave.

In the case of an unforeseen situation that can cause changes in the joining date, I will let you know as soon as possible.

Thank you for understanding and consideration.

Your’s Sincerely,

Anita Mishra


Also see:

Application for School Leaving Certificate

Leave Application for Marriage

Application letter to Bank manager

Job application and Bio data - format, examples