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Application For School Leaving Certificate, How to Write, Samples

school college leaving certificate

 

How to write Application for School Leaving Certificate - format, samples

By Gahna Arora

An application for School Leaving Certificate or College Leaving Certificate is written to get these documents from the institution - school or college, you were previously enrolled in and now have completed the term or want to leave in the middle of the session. Once a student completes his education from a particular school or college, either he takes admission in another school or college or university or he quits studies. In order to signify the completion of your education from a school or college, you need a School Or College Leaving Certificate.  In case you or your family shifts to another city or settles in a different country, then you will change your school or college in the middle of the academic session. To get admission in a new school or college in the middle of an academic session, a student has to submit a copy of the School Transfer Certificate letter issued by the previous school where he/she was enrolled.  The application for School Transfer Certificate can either be written by a parent or the student. You have to follow the School Leaving Certificate format to write a School Transfer Certificate letter. Please check out the School Leaving Certificate samples for clarity on How to write an application for School Leaving Certificate.

 

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What is a School Leaving Certificate or College Leaving Certificate?

A School Leaving Certificate or College Leaving Certificate is a written document issued by the institution where you were studying that serves as a proof that you have left the school on account of various reasons namely-

  1. The course is completed
  2. Want to pursue further education from a different institution
  3. The institution doesn’t offer further studies

It is a transfer of authority and acts as proof that all the fees dues have been cleared with the last attended institute or university.
One must collect their School Transfer Certificate or College Transfer Certificate from the institution where they have completed their education/course.

 

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Why do we need a School Leaving Certificate?

School Leaving Certificate or College Leaving Certificate is received from the previous institution where you have studied and is generally submitted to the next institution you’re looking forward to enrolling yourself in. This ensures that you are not enrolled in two regular courses or two different institutions at the same time.

Apart from this, it acts as proof that all the fees dues have been cleared with the last attended university or institution.


Is School Leaving Certificate or College Leaving Certificate the same as a Transfer Certificate?

Yes, School Leaving Certificate or College Leaving Certificate is the same as the Transfer Certificate. They both serve the same purpose. A School Leaving Certificate is also called a School Transfer Certificate.


Format of Application for School Leaving Certificate or College Leaving Certificate

The format of Application for School Transfer Certificate is quite similar to the format of an application letter. Let us see the School Leaving Certificate Letter format as follows-

To
Name of the receiver (The Principal, usually)
Name and Address of the Institution

Subject

Salutations

Body

 

Signature
Name of the writer (student or parent)
Date
Address and contact number

 

Image of Format of Application for School Leaving Certificate

format of application school leaving certificate

 

The application for School Leaving Certificate or College Leaving Certificate can be written by the parent or the student herself.

  1. So, basically, when you are writing an application for School Leaving Certificate or Application for College Leaving Certificate, the first thing to mention is the reason for leaving the institution.
  2. Secondly, it is mandatory for you to inform the concerned authority that all the dues have been fulfilled and No Objection Certificate has been obtained from the concerned department of the institution.
  3. It is also very important to mention the details (Name, class, course, contact information) of the students for whom the School Leaving Certificate or College Leaving Certificate is to be extracted.

 

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Application for School Leaving Certificate Samples

Here are a few samples of Application for School Leaving Certificate and Application for College Leaving Certificate.

1. A parent can write a School Transfer Certificate Letter to the head of the school - the Principal in case he/ she wants to withdraw his child from the school. Here ia a sample of Application for School Leaving Certificate written by parents-

To
The Principal
XYZ School
Delhi-90

Subject- Application for School Leaving Certificate

Respected Madam

It is to state with immense modesty and due honour that I am a father of two daughters, studying in your prestigious institution. My elder daughter is in 10th standard and her name is Muskan Gupta whereas the other is in 6th standard and her name is Sakshi Gupta. Ma’am, the nature of my job is not static as I am an army personnel. Hereby, I am supposed to leave with my family by 2nd of next month.

It is nearly impossible for me to take a step forward in my career and leave my family here. Thus, I request you to grant their School leaving Certificates. I will be highly obliged. Thank you

Yours truly
Maj DK Gupta
9800XXXXX
123, ABC Colony, Delhi-90
1 March, 2019

 

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2. A student can also apply for School Transfer Certificate in case he/she wants to shift to another school or he has completed his education from the institution. Here ia a sample of Application for School Leaving Certificate written by students-

 

To
The Principal
XYZ School
Delhi-90

Subject- Application for School Leaving Certificate

Respected Madam

I am Muskan Gupta, a student of 10-C of your school. With all due respect, I would like to bring to light that I have been a student of your institution since 6th standard and I will never forget how much this school has given me. I would also like to tell you that the nature of my father’s job is not static as he is an army personnel. His  transfer is due and we will be leaving town by 2nd of next month.
Hereby, I request you to grant my School leaving Certificate so that I can initiate my further admissions. I will be highly grateful. Thank you.

Yours truly
Muskan Gupta
9800XXXXX
123, ABC Colony, Delhi-90
1 March, 2019

 

3. A student can apply for College Transfer Certificate in case he wants to shift to another college or he has completed his education from the institution. Here ia a sample of Application for College Leaving Certificate written by students-

 

To
The Principal
XYZ College

Subject- Application for College Leaving Certificate

Respected Sir
With due respect, I would state that I completed my matriculation with a 9 CGPA from your prestigious institution in the year 2019. I would like to go for further studies. For admission in other institutes, I need College Leaving Certificate and hereby, I request you to grant me the same. Following details can be referred to for this purpose-

Name- Muskan Goel
Course- ABC
Section- D
Year of completion- 2019
College Roll No. 990

Sir, I have no pending dues and I need the College Leaving Certificate quite urgently. Looking forward to you urgent favour. Thank you

Yours obediently
Muskan Goel
9800XXXXXX
May 1, 2019

 

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