Manipal University 2019 Admissions Apply Now!

Home >> Learn English >> Writting Skills >>

E-mail Writing Format - Class 10th, 12th Formal, Informal Email Writing Samples

By:Ruchika Gupta

How to Write an Email ?

(for Class X & XII English Syllabus)

What is E-mail ?

Email Writing : An email is the method of composing, sending, storing and receiving messages over electronic communication system. Here we have discussed,  what is formal and informal email. The method for formal email has been discussed in detail here (step–wise). The students can see how to compose a formal email and practice to write following the method and email format given below.


E mail stands for electronic mail.It is the most preferred means of communication because it is cheaper and faster.




Email can be categorised into two types –

  1. Formal e-mail
  2. Informal e-mail


A Formal email can be written to -

  • companies
  • Government departments
  • Offices
  • School Principal or teacher


An Informal email can be written to -

  • family
  • relatives
  • friends


email format


Let us discuss the Format of a formal e-mail

  1. email address of the recipient of the mail.
  2. main subject / reason of writing the email.
  3. Salutation

4. Body of the email:

a) Introduction

b) Matter in detail

c) conclude

5. Courteous leave taking and closing

6. Name, designation and contact details of sender.

The format of an e-mail must be strictly followed in a formal e-mail. Just like a formal letter, we use formal language in a formal e-mail also. Use of abbreviations, short forms, slang language should be avoided in a formal e-mail. On the other hand, in an informal e-mail, we can miss out on salutation, leave taking and designation and contact details of the sender because we are writing the mail to an acquaintance.



E-Mail Writing Samples

To see an Sample of E-mail writing, watch the video below:

How to write an email ? Check out the following video giving examples about the email writing format.


Also See:

Notice Writing Format - How to write a Notice ?

Class 9 English Explanation, Summary

Class 10 English - Explanation 

Class 12 English Lessons Explanation 

Free Online English Test - MCQ Test Series