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Email Writing Format - Class 10th, 12th Formal, Informal Email Writing Samples

By:Ruchika Gupta

How to Write an Email ?

(for Class X & XII English Syllabus)





What is Email ?

Email Writing : An email is the method of composing, sending, storing and receiving messages over electronic communication system. Here we have discussed,  what is formal and informal email. The method for formal email has been discussed in detail here (step–wise). The students can see how to compose a formal email and practice to write following the method and email format given below.


Email stands for electronic mail.It is the most preferred means of communication because it is cheaper and faster.


email format


Email can be categorised into two types –

  1. Formal Email
  2. Informal Email


A Formal email can be written to -

  • companies
  • Government departments
  • Offices
  • School Principal or teacher


An Informal email can be written to -

  • family
  • relatives
  • friends


email writing format


Let us discuss the Format of a formal Email

  1. email address of the recipient of the mail.
  2. main subject / reason of writing the email.
  3. Salutation

4. Body of the email:

a) Introduction

b) Matter in detail

c) conclude

5. Courteous leave taking and closing

6. Name, designation and contact details of sender.

The format of an Email must be strictly followed in a formal Email. Just like a formal letter, we use formal language in a formal Email also. Use of abbreviations, short forms, slang language should be avoided in a formal Email. On the other hand, in an informal Email, we can miss out on salutation, leave taking and designation and contact details of the sender because we are writing the mail to an acquaintance.


formal email format

Email Writing Samples

To see an Sample of Email writing, watch the video below:

How to write an email? Check out the following video giving examples about the email writing format.


Also See:

Letter Writing Format - Formal and Informal Letter Topics, Samples

Notice Writing Format - How to write a Notice?

Letter to the Editor Format and Samples

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Class 10 English - Explanation 

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