Message Writing format for Class 6, 7, 8, Topics, Message Writing Examples


All About Message Writing for CBSE Classes 6, 7, 8, 9


Do you want to know all about message writing, its format and want to check a few examples, Check out our comprehensive guide on message writing for Class 6, 7, and 8 students. In this guide, we will provide you with message writing format and techniques of writing effective messages. In this post we will explain in detail various topics related to message writing, including the format of message writing, essential components, and common mistakes to avoid. Additionally, we will provide you with practical message writing examples to help you understand the concepts better. Get ready to master the art of message writing with our informative guide and excel in your communication skills.

What is Message Writing?

Message Writing – A message is a short piece of information that you give to a person when you cannot speak to him directly. Message Writing Example– When your mom leaves a message for you to read in her absence after you come back from school. A message can be written or oral.

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Types of messages

A Message is a broad term which includes various types of communications which intent at sending information to another person. Letters, e-mail, SMS, notice are all sorts of messages. But here, we are focusing on message as a specific mean of communication which has a specific purpose.


Message Writing Format

HEADING– Message writing begins by writing the word “Message” in bold and capitals. It is written in the middle of the line. This is done in order to catch the attention of the person for whom the message is drafted.

DATE– The date is written on the left-hand side of the page. It is written in expanded form.

TIME– Time can be written both on the left and right sides of the message. However, it is preferable for you to mention it on the right side in order to show a wise usage of space.

SALUTATIONS- Before writing the main content (body) of the message, it is important to address the reader. It helps in avoiding ambiguity and appears to be polite.

BODY– It is the main content of the message wherein you provide all the information that needs to be conveyed to the person you are unable to contact. It is important to stick only to vital information and keep the body of the message short and crisp. Avoid using long sentences.

SENDER– Once you are done with the body of the message, mention your name (or the one given in the question) on the left-hand side of the page. This helps the reader to identify the sender of the message.

Enclose the message within a box.

1 March 20XX
11:11 AM
Mr/Mrs. Abc

Word Limit

The word limit of a message should not exceed 50 words.

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Tips and tricks for Message Writing

  1. Make sure to use the language that is suitable for the reader. More complex vocabulary in a message addressed to a child would lead to ineffectiveness.
  2. Stick to the word limit (50 words).
  3. Do not add extra information. The message should be short and to-the-point.
  4. Plan before you pen. Just make a list of all the important points on a rough sheet (the last sheet of your answer booklet) so that you do not forget the relevant points while writing. This also helps you in maintaining a sequence, which is very important.
  5. Make sure you double-check for grammatical accuracy and spellings. They carry marks.
  6. Enclose the message within a box using a sharpened pencil.
  7. Do not use long sentences in the body of the message.
  8. Indirect or reported speech must be used.

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message writing infographic

Message Writing Examples for Class 7 (Solved Questions)

Below are a few solved questions for you so that you get an idea as to how to attempt English writing skills Message Writing questions well. Remember, the more you read and practice, the better it is. As per CBSE guidelines, it should not exceed the prescribed word limit of 50 words.

Message Writing Example 1: You are Ramesh. Today you had the following conversation with Rajesh, a friend of your elder brother:

Rajesh : Hello! Is it 991234509?

Ramesh : Yes. I’m Ramesh speaking. What can I do for you?

Rajesh : Well, Ramesh! I’m Rajesh, you know your brother’s friend.

Ramesh : Oh, I see. Well, brother is not here now. So can I help you?

Rajesh : Could you please convey him that he should bring my practical book today in school as I need it in class today.

Ramesh : That’s fine. I’ll do that.

As you are leaving for your school, write a message for your brother in about 50 words. Put your message in a box.

1 March, 20XX 11.11 am
Dear brother
Rajesh called in your absence. He wants you to bring his practical book to school today. He said is urgent as he needs it.

Message Writing Example 2: Read the following conversation carefully:

Rosy : Hello ! is it 9035022565?

Rehana : Yes, please. Who’s it there?

Rosy : I’m Rosy, a friend of Roma. Where is she?

Rehana : Oh! Sorry. Actually she has forgotten her mobile here. She has gone to the market. Can I help you, please ?

Rosy : Oh, sure. In fact, I wanted to convey her that today’s music classes \ shall be suspended because the teacher is not well. Instead it will be held on Sunday. So she should remember it.
Could you please pass this message to her?

Rehana: Oh! Sure. Thank you.

Rosy : Thank you too.

As Rehana is going to her dance classes she needs to reproduce the message for Roma. Write the message on her behalf with every detail.

1 March, 20XX 11.11am
Dear Roma
Your friend Rosy from music class called in your absence. She called to inform that today’s music class has been suspended because the teacher is not well. Instead, it will be held on Sunday. So she wants you to remember it.


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Message Writing Example 3: Rakesh had the following conversation with Mohit, a friend of his elder brother:

Mohit : Hello! Is it 23967509?

Rakesh : Yes, please. Who are you talking please?

Mohit : May I talk to Rahul, please? I am his friend.

Rakesh : Oh! Sorry. In fact Rahul isn’t at home. He will be back in an hour. By the way, I am his brother. Can I do anything for you?

Mohit : Oh. Sure. In fact I have a message for Rahul. Could you please tell him?

Rakesh : Sure, with pleasure. Tell me, please.

Mohit : Today we have planned to go to a movie at PVR, Saket in the evening.
We have booked ticket in advance. So please ask Rahul to join us at 5pm at the PVR.

Rakesh : OK, ill inform him as he comes back.


As Rakesh had to leave for his coaching classes, he left this message for Rahul. Write the message on his behalf in not more than 50 words. Put the message in a box.

1 March, 20XX 11.11am
Your friend Mohit called when you were away this evening. He wants you to know that he has booked the tickets for the movie you guys planned to watch. He wants you to be there at PVR, Saket at 5pm. Please don’t forget it.

Practice exercise – Message writing

1. You are Nidhi / Navtej. When you returned from school, you found a message from your mother that she was away to the market. Now as you have to leave for the tuition, write a message for your mother conveying her that you had lunch and reminding her to pick you from the tuition at the designated time.

2. Your father called up in your mother’s absence and left an important message for her with you. Now that you have to go to school, write down the message for your mother as given by your father.

3. You are Govind / Gouri. You attended a phone call. Your brother’s friend called and as he was not at home, you took a message for him. Write down the message for your brother.

4. Read the following conversation:
JATIN: Hello, Is it 00000000077?
Rahul: Yes, it is.
JATIN: May I talk to Tina? I am Jatin, her classmate.
Rahul: She is not at home. You may leave a message for her.
JATIN: May I know who is speaking?
RAHUL: I am Rahul, Tina’s brother.
JATIN: Hi Rahul. Please tell Tina to bring Rs 250 for the trip as tomorrow is the last day to submit the fee.
RAHUL: Ok, I will tell her.
JATIN: Thank you!
As Rahul had to leave for his coaching classes, he left this message for Tina. Write the message on his behalf in not more than 50 words. Put the message in a box.
5. Compose a message fore your mother that your teacher has sent. You are getting late for dance class and your mother is away to the dentist.


Message writing FAQs

1. What is message writing?
A1. Message writing is a piece of writing in which we transfer a message that we have received from a person to the person whom the message was directed towards.

2. How many words should be there in a message?
A2. Ideally, a message should be short and crisp. It must be within 50 words.

3. What are the important topics for message writing?
A3. The important topics for message writing are as follows:

  1. You were gone to tuition classes when a friend of yours called you at your residence’s landline number. Your brother picked up the call and wrote a message on the basis of his conversation with the friend.
  2. Your mother went to the market to buy some groceries. In the meantime, your neighbour/aunt came/called and asked to meet your mother. Write a message on the basis of your conversation with the neighbour/aunt.
  3. Some of your classmates had gone to the infirmary. Your substitute teacher called you to the school grounds. Write a message for your friends telling them to come to the school grounds.
  4. You were leaving for your school when a call arrived for your sister. Your sister was sleeping. Write a message for your sister on the basis of the following conversation.


4. What is the format of a message?
A4. The format of a message is as follows:






Sender’s name

5. Can I score full marks in message writing?
A5. Yes, you can score full marks in message writing.

6. Share 5 tips to score full marks in message writing.
A6. 5 tips to score full marks in message writing are as follows:

  1. Use simple language.
  2. Write in indirect or reported speech.
  3. Stick to the word limit.
  4. Do not add extra information.
  5. Enclose the message in a box using a sharp pencil.


7. What is the purpose behind writing a message?
A7. The purpose behind writing a message is to convey a message taken from one person to another person

8. How should I start writing a message?
A8. You should start your message by writing the word ‘message’ in uppercase in the centre and writing the date and time of when the message is written.

9. What mistakes should be avoided while writing a message?
A9. The following mistakes should be avoided while writing a message:

  1. Exceeding the word limit.
  2. Grammatical errors should be avoided because it carries 1 mark.
  3. Unnecessary things should not be written.
  4. Long and complicated sentences should be avoided.
  5. Format of the message must be followed.


10. Should I include my name while writing a message to my friend?
A10. Yes, you should include your name while writing a message to your friend so that your friend knows who wrote the message. As per the format of a message, your name will appear at the end.

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